Modules › Employer Payments and Billing
Process union employer payments
without manual reconciliation
eMembership handles remittance imports, exception tracking, payment allocation, and lockbox processing in one connected workflow. Configurable to match how each employer sends data.
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55+
Union clients
18
Configurable modules
20+
Years serving labor unions
Union Employer Payments
From remittance file
From remittance file
to posted batch in three steps
Upload an employer remittance, reconcile member-level breakdowns by deduction type, and post the batch with full check and lockbox detail.
Home
Member
Employer
Finance
Grievance
Reports
Admin
Remittance Batch
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Lockbox & Allocation
Allocate union employer payments
Allocate union employer payments
across deductions and remittances
Process daily lockbox batches and allocate each check across dues, COPE, agency fees, and clearing accounts. One check can pay multiple remittances and one remittance can be paid by multiple checks.
Home
Member
Employer
Finance
Grievance
Reports
Admin
Lockbox Entry Search
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Module Capabilities
Every part of union employer payments
Every part of union employer payments
in one connected workflow
Remittance imports, member-level reconciliation, payment allocation, and lockbox processing, all integrated with member records and the dues system.
Customizable remittance formats
Build remittance file templates for each employer, payroll company, or third-party benefits administrator. Standard layouts cover most sources; custom formats handle non-standard files without forcing your staff to reformat them.
Member matching
eMembership matches each remittance row to a member record using your chosen criteria, including name, member ID, employee number, or last four digits of a Social Security number. Unmatched rows are flagged for staff review.
Multi-deduction allocation
Each remittance can carry dues, COPE, agency fees, clearing-account contributions, and other deduction types. Amounts post to the correct ledger accounts and roll up into member, employer, and union-wide reports.
Lockbox batch processing
Process daily check batches from your lockbox provider. Filter by chapter, date range, account, or check number, and see remaining unallocated amounts at a glance.
Exception reporting
Missing deductions, unexpected contributions, member status conflicts, and amounts outside expected ranges all surface as exceptions. Resolve them at the time of entry or hold them for later review.
Many-to-many checks and remittances
A single check can pay one or more remittances, and a single remittance can be paid by one or more checks. eMembership tracks the relationships and unallocated balances automatically.
Configurable remittance formats per employer
Multi-deduction allocation
Lockbox batch processing
Integrated with member records and the dues system
US-based implementation and support team
Common Questions
Questions about
Questions about
union employer payments in eMembership
How does eMembership handle union employer payments?
eMembership processes union employer payments end to end. Staff import remittance files from each employer, reconcile member-level breakdowns by deduction type (dues, COPE, agency fees, clearing accounts), and post the batch into the system. Payments arrive separately as lockbox check entries and are allocated against one or more remittances. Member records, employer records, and the dues system update automatically as batches are posted.
What file formats can be used for union employer payment remittances?
eMembership accepts CSV and legacy fixed-width remittance files. Custom format templates can be configured for specific employers, payroll companies, or third-party benefits administrators that send files in non-standard layouts. Once a format is set up, your staff imports the file directly without reformatting it first.
Can union employer payments cover multiple deduction types?
Yes. A single remittance can carry dues, COPE contributions, agency fees, clearing-account amounts, and other deduction types your local tracks. eMembership posts each amount to the correct ledger account and rolls the data up into member, employer, and union-wide reports.
How does eMembership reconcile union employer payments with member records?
During import, eMembership matches each remittance row to a member record using your chosen criteria (name, member ID, employee number, or last four digits of an SSN). Matches post directly. Unmatched rows surface in a reconciliation screen where staff resolve them with a type-ahead lookup or add a new member record without leaving the workflow.
Can a single check pay for multiple union employer payment remittances?
Yes. eMembership supports many-to-many relationships between checks and remittances. One check can be allocated across multiple remittances, and one remittance can be paid by multiple checks. The system tracks the allocation and any remaining unallocated balance for each check until the funds are fully assigned.
How does eMembership handle exceptions in union employer payments?
Missing deductions, unexpected contributions, member status conflicts, and amounts outside expected ranges are flagged as exceptions during import. Each exception can be resolved at the time of entry or held for later review through the Exception Report. Resolution actions (reassigning a member, correcting a deduction type, adding a new record) are tracked alongside the batch.
See how eMembership handles
union employer payments for your local
Start with a short intro call. We will walk through the remittance, allocation, and lockbox workflow and learn about how your local currently receives employer payments.
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