This statewide school employees local uses chapter meetings as its primary means of communicating with members. Union meetings are also used to encourage card signing by employees who are new to the bargaining unit. eMembership’s union management software gives this local greater efficiency and control over their meetings and events, ultimately improving their membership and member satisfaction.
Problem
Before eMembership, the chapters and home office did not share a common list of members or bargaining units, so invitations often did not get to the right people. This resulted in communication gaps, as well as potential lost membership.
Solution
The home office implemented eMembership as its union management software, and they provided access to all of their chapters. This put into place a “single source of truth” – all members and candidate members could now be maintained in a single system, with up-to-date contact information, that chapters and the home office could access in real time, from anywhere. This had an enormous and immediate impact, by ensuring that the right people were being invited to appropriate meetings. Union meetings are now scheduled by the home office or chapters using eMembership’s Meetings and Events module. This empowers the meeting organizer to create the event, create an custom invitation list, send the invitations with a click of a button, track RSVPs, and track attendance.
Result
Meeting organizers can now easily create an accurate invitation list using eMembership, ensuring that the right audience (members, bargaining unit new employees, other) are being invited to the right meetings. Everything is electronic, which means scheduling and tracking attendance is infinitely easier. Members are no longer accidentally excluded from a meeting because “they weren’t on my list.” And communication with prospective members is now consistent and accurate, resulting in higher membership conversion rates.
FAQs
How does eMembership help unions manage chapter meetings?
eMembership's Meetings and Events module lets organizers create events, build custom invitation lists from live member records, send invitations in one step, and track RSVPs and attendance, all from a single system accessible to both the home office and individual chapters.
Can chapters and the home office share the same member data?
Yes. eMembership creates a single source of truth for all member and candidate member records. Chapters and the home office access the same up-to-date contact information in real time, from anywhere, eliminating the duplicate or outdated lists that cause communication gaps.
How does eMembership prevent members from being left off meeting invitations?
Invitation lists are built directly from current member records in eMembership rather than manually maintained spreadsheets. Organizers can filter by bargaining unit, member type, chapter, or other criteria to ensure the right audience is invited to each meeting.
Can unions use eMembership to invite prospective members to meetings?
Yes. eMembership tracks candidate members and bargaining unit new employees alongside existing members, so organizers can include prospective members in meeting invitations. This supports consistent outreach and improves membership conversion rates.
Does eMembership support attendance tracking for union meetings?
Yes. Meeting organizers can track RSVPs and record attendance directly in eMembership. Because everything is electronic and tied to member profiles, attendance history is retained and accessible without manual data entry or paper sign-in sheets.
Is the Meetings and Events module integrated with the rest of eMembership?
Yes. The Meetings and Events module draws from the same member records used across eMembership. Contact information, bargaining unit assignments, and membership status are all current, so meeting management stays in sync with the rest of your union's data.
About eMembership’s Union Management Software
eMembership’s Reports and Queries module provides easy access to all data in your system via reusable queries. Non-programmers can create queries using a simple checkbox and picklist interface. At the same time, more advanced users can use all of the expressive power of SQL to extract data from eMembership. Query results are shown in Excel spreadsheets, where they can be refined or analyzed.
